Publicity Materials

Making Digital and Print documents accessible:

When designing publicity materials, such as email flyers, word documents, or PDFs, we encourage making them accessible from the start. Resources on ensuring your web and print content is accessible are available on the HUIT Online Accessibilty Website: https://accessibility.huit.harvard.edu/training.

Reasonable Accommodation Statement:

We recommend using an accommodation statement to let individuals know that they may request accommodations for your event or program, if needed. The standard statement we use is:

Harvard University welcomes individuals with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact [insert email and telephone number of the program/event sponsor] in advance of your participation or visit.

Requests for Sign Language interpreters and/or CART providers should be made at least two weeks in advance, if possible. Please note that the university will make every effort to secure services, but that services are subject to availability.

Abbreviated Reasonable Accommodation Statement
To be used when space constraints are severe.

Persons with disabilities who anticipate needing accommodations or have questions about physical access may contact [insert email and telephone number of the program/event sponsor] in advance of the program or visit.

Alternative Format Statement

On distributed materials. This statement should be printed in an easy-to-read type size and placed in a location that is easy to notice, to advertise that conversion into alternative formats may be requested.

This publication is available in alternative format on request. Please call or email [insert email and telephone number of the program/event sponsor]