Commencement 2016

A crowd of students cheer at Commencement

University Disability Services is pleased to offer the following accessibility information for Commencement 2016. The information contained on this website should be used in conjunction with the Commencement  Office's website at www.commencement.harvard.edu.

PARKING AND SHUTTLE SERVICES

Q: I cannot walk long distances and need transportation. Are there shuttle services?
A: Yes. Shuttle Services are provided around campus for all guests attending on Class Day May 25th and Commencement Day May 26th. The shuttle services are accessible to guests with disabilities and wheelchairs may be used on the shuttle.

2016 Shuttle Map: 2016 Shuttle Map for Commencement and Class Day

Q: I need parking so I that I may attend Commencement / Class Day / Tree Spread Luncheon in the Tercentenary Theatre.
A: Accessible Parking will be located at the Athletics Complex, south of campus. After you park, accessible shuttles will be available to take guests to Harvard Yard’s Tercentenary Theatre. The shuttle buses will be running continuously on a schedule of every 10-15 minutes offering transportation across campus.

Q: I need parking so that I may attend my School or House diploma ceremony.
A: Accessible Parking will be located at the Athletics Complex, south of campus. After you park, accessible shuttles will be available to take guests to various areas across campus. The shuttles will also be departing from Tercentenary Theatre to travel around campus to various schools and houses. The shuttles will be running continuously on a schedule of every 10-15 minutes. Guests traveling from the Longwood Campus to Cambridge should contact their school’s Commencement Coordinator for parking and/or transportation options.

Q: How do I guarantee parking? Can I pay?
A: Ample parking will be available for Commencement at the Athletics Complex. The parking is free, so there is no need to purchase a spot. The Athletics Complex parking area will be open beginning at 6:30AM on Commencement Day. It is recommended to come as early as is possible.

TICKET EXCHANGE

Q: May another member of my family sit in the accessible seating section with my guest? How do I get a ticket for a companion?
A: From the general seating tickets that you will receive in May, you can exchange one ticket for the guest that needs accessible seating and another ticket for a companion who may sit with your guest in the accessible seating section. The companion must also have an accessible seating ticket.

HARVARD COLLEGE STUDENTS

Q: I am a Harvard College student looking to exchange one of my general seating tickets for an accessible seating ticket. Where do I exchange my ticket?
A: Please note: Accessible seating tickets are available on a first-come, first-served basis and will be distributed until all tickets are gone. In order to accommodate as many family members and friends with disabilities as possible in the reserved seating area, individuals with an accessible seating ticket will be permitted to have one companion accompany them into the accessible seating section. The companion must also have an accessible seating ticket. Harvard will make every effort to accommodate parents and guests without accessible seating tickets on Commencement Day, however accessible seating is limited and advanced planning is strongly encouraged.

Requests made Prior to April 22nd– Graduating Seniors should contact the University Disability Services (UDS) office with details of their potential ticket needs as soon as possible. Please share how many tickets you are looking to exchange and what your guest’s needs are. Undergraduates may contact UDS at disabilityservices@harvard.edu. Please include: Your Name, Your Undergraduate House, # of Tickets requested and what your guest's needs are. After receiving confirmation from UDS, your accessible tickets will be available for pick up along with your remaining general seating tickets at the Senior Desk in May.

Requests made April 23rd and Later – If you have not contacted University Disability Services in advance of the date above, then you may exchange for accessible seating tickets in person at the Senior Desk. The Senior Desk is managed by the Harvard Alumni Association and will be open weekdays starting Monday May 9th through Wednesday May 25th 11am - 3pm. The Senior Desk is located at 124 Mount Auburn Street, 6th Floor, Cambridge, MA. Harvard will make every effort to accommodate parents and guests without accessible seating tickets on Commencement Day, however accessible seating is limited and advanced planning is strongly encouraged. 

For more information on the Senior Desk - please visit: http://alumni.harvard.edu/college/undergraduates/graduation-information

ADVANCE DEGREE CANDIDATES / GRADUATE STUDENTS

Q: I am an advanced degree candidate looking to exchange one of my general seating tickets for an accessible seating ticket. Where do I exchange my ticket?
A: Different advanced degree schools have different ticket exchange procedures.  Please contact your school’s Commencement Coordinator for questions on the ticket exchange. If you are not sure of your school's Commencement Coordinator, please feel free to contact UDS and we can provide that information.

Please note: Accessible seating tickets are available on a first-come, first-served basis and will be distributed until all tickets are gone. In order to accommodate as many family members and friends with disabilities as possible in the reserved seating area, individuals with an accessible seating ticket will be permitted to have one companion accompany them into the accessible seating section. The companion must also have an accessible seating ticket. Harvard will make every effort to accommodate parents and guests without accessible seating tickets on Commencement Day, however accessible seating is limited and advanced planning is strongly encouraged.

Q: Are the Commencement Exercises Captioned?
A: Yes, Captioning will be available in the Tercentenary Theatre on the large LED screens.

Q: Are the Commencement Exercises ASL Interpreted?
A: Yes, ASL interpreting is provided in the ticketed accessible seating section. You will need a ticket for the accessible seating section. Please see the ticket exchange tab for information on the exchange process.

BRAILLE PROGRAM

Q: I have vision impairment. Is it possible to get a Braille copy of the Commencement Program?
A: Contact the University Disability Services Office at disabilityservices@harvard.edu 3 weeks (if possible) in advance of your arrival on campus in order to provide the necessary time to convert text to Braille.

WHEELCHAIR RUNNERS

University Disability Services (UDS) will have staff at the ticketed accessible entry gates (Johnston Gate and Meyer Gate) on Commencement Day. The staff will be providing wheelchair assistance from the gate to the guest’s seat in Tercentenary Theater, either to general seating or accessible seating.

WHEELCHAIR RENTAL

Q: I would like to rent a wheelchair for a guest for a variety of graduation events.
A: There are a number of medical equipment rental companies in the local area. Wheelchairs, walkers and scooters may be rented from local vendors that provide short term loans for a cost. Family and friends needing such wheeled mobility aids are strongly encouraged to reserve necessary equipment well in advance of coming to campus.

1. Belmont Medical Supply
http://www.belmontmedical.com/
185 Belmont Street, Belmont, MA 02478
617-484-3888

2. Boston Orthopedic & Respiratory Equipment
http://www.bostonorthoresp.com/
175 Main Street, Charlestown, MA
617-337-5133 or (800) 854-6370

GETTING AROUND

Q: I am coming to graduation and am not sure how I will be able to find my way around campus.
A: There will be ample directional signage related to accessibility seating and restrooms in and around Tercentenary Theatre on Commencement Day. Additional campus accessibility information is available at http://accessibility.harvard.edu/getting-around/accessibility-map

Campus Accessibility Map

To find useful information regarding accessible pathways and building entrances in a variety of areas, please visit the Harvard University Campus Map. This is an interactive map and offers various features such as:

  • Search Bar – (top of the page) – may be used to search building names or partial names.
  • Layers – (right side) – various layers can be selected to show a variety of information about Harvard.
  • Zoom – the map can be zoomed and dragged to view different areas of campus.

ACCESSIBLE LODGING

Q: What hotels have accessible lodging available during Commencement Week?
A: Most Boston-Metro hotels offer accessible lodging. Family and friends needing accessible lodging are strongly encouraged to reserve accessible hotel rooms as far in advance as possible.

TERCENTENARY THEATRE

The Commencement Exercises, Afternoon Alumni Program, and Class Day are held in Harvard Yard's Tercentenary Theatre.

The Tree Spread Luncheon is held in the Old Yard adjacent to Tercentenary Theatre. 

Wheelchair Runners: University Disability Services (UDS) will have staff at the ticketed accessible entry gates (Johnston Gate and Meyer Gate) on Commencement Day. The staff will be providing wheelchair assistance from the gate to the guest’s seat in Tercentenary Theater, either to general seating or accessible seating.

Accessibility Map: 2016 Commencement - Accessibility Map of Tercentenary Theatre. This map includes general accessibility information, including the locations of the LED screens with captioning, accessible entry gates, ticketed accessible seating section, accessible toilet rooms, first aid stations, and the University Disability Services Information table.

REUNION EVENTS AND TREE SPREAD LUNCHEON

For more information, please visit: http://alumni.harvard.edu/college/reunions-events

Parking for Reunion Events

Accessible Parking is available for Reunion guests in all Reunion Parking locations on a first come, first served basis.  Please utilized the designated accessible spaces and display your Reunion parking permit. For any questions, please contact  the College Alumni Programs Office at 617-496-7001.

Parking for the Tree Spread Luncheon

Accessible Parking is available for all Tree Spread guests at the Athletics Complex, south of campus. Please enter via Gate 8 and a parking attendant will direct you to a parking spot. After you park, there will be accessible shuttles available to take you to the Harvard Yard’s Tercentenary Theatre. The shuttle buses will be running continuously on a schedule of every 10-15 minutes offering transportation across campus. The shuttle buses are accessible for guests using wheelchairs. An interactive map of Harvard's Campus is available at www.map.harvard.edu.

2016 Shuttle Map: 2016 Shuttle Map for Commencement and Class Day

Wheelchair Runners

University Disability Services (UDS) will have staff at both the Johnston Gate and the Meyer Gate on Commencement Day, May 26th. The staff will be providing wheelchair assistance from the gate to the guest’s seat in Tercentenary Theater, either to general seating or accessible seating.

Accessibility Map of Tercentenary Theatre: 2016 Commencement - Accessibility Map of Tercentenary Theatre. This map includes general accessibility information, including the locations of the LED screens with captioning, accessible entry gates, ticketed accessible seating section, accessible toilet rooms, first aid stations, and the University Disability Services Information table.

Campus Accessibility Map

To find useful information regarding accessible pathways and building entrances in a variety of areas, please visit the Harvard University Campus Map. This is an interactive map and offers various features such as:

  • Search Bar – (top of the page) – may be used to search building names or partial names.
  • Layers – (right side) – various layers can be selected to show a variety of information about Harvard.
  • Zoom – the map can be zoomed and dragged to view different areas of campus.